Effective date: October 20, 2026
Who we are: Area Scouts, LLC, doing business as Area Scouts ("Area Scouts", "we", "us")
Contact: support@areascouts.com
This policy explains what we collect when you use areascouts.com and our forms, how we use it, and the choices you have. By using our site you agree to this policy. If you do not agree, please do not use the site.
1. What we collect
What you give us. When you fill in a form (for example "Connect with Area Scouts") we collect:
- Your name
- Your email address
- Your phone number
- Your postal code
- Whether you agree to text messages (two optional boxes, see Section 4)
- Anything you write in a message
What we collect automatically. When you visit the site and submit a form we also record:
- Which page you were on when you sent the form
- The first page you landed on
- The site or ad that sent you to us (the referrer and campaign tags in the link)
- The pages you viewed on our site (up to the last 25)
- The date and time you first visited
- Your device type and browser
- Your IP address, saved with each form submission
Booking. If you book a Discovery Call, we collect the details you enter to book it, plus the same visit information above.
Athletes and families. If you use our programs or platform, we may also collect athlete profile details you or a parent or guardian provide. See Section 9.
2. Why we use it
- To answer your message and set up your Discovery Call
- To send you emails and texts about your request
- To run our licensing and athlete programs
- To understand which pages and campaigns bring people to us
- To keep our site secure and stop spam and fraud
- To meet legal duties
3. Who we share it with
We do not sell your personal information. We use trusted service providers who handle data for us and may only use it to give us their service. They fall into these groups:
- Email delivery
- Text message delivery
- Scheduling and booking
- Video meetings
- Website and data hosting
- Customer records (our contact management system)
We may also share information if the law requires it, to protect our rights or safety, or in a sale or merger of our business (we would tell you if your information became subject to a different policy).
4. Text messages (SMS)
- Giving us your phone number is not a condition of using the site or buying anything.
- On our forms, text consent is optional. You may tick one, both, or neither box.
- If you tick the informational box, we may text you about your request, such as your Discovery Call link and reminders.
- If you tick the marketing box, we may also text you offers and news.
- Message frequency varies. Message and data rates may apply.
- Reply STOP at any time to stop texts. Reply HELP for help, or email support@areascouts.com.
- We do not sell or share mobile numbers or SMS consent with third parties for their marketing purposes. Text messaging opt-in data and consent are not shared with any third parties for marketing or promotion. We use service providers only to send our own messages.
- Carriers are not liable for delayed or undelivered messages.
5. Cookies and similar tools
We use cookies that our site needs to work, such as keeping a login active.
We also use your browser's local storage to remember your visit. It keeps the pages you viewed, your first visit time, the page you landed on, the site that referred you and any campaign tags. This stays in your own browser. It is only sent to us if you submit a form. We then save it with your contact record so we know what brought you to us.
You can clear or block cookies and local storage in your browser settings. Some parts of the site may not work if you do. We use Google Analytics (through the Google tag) to understand how visitors use our site, such as pages viewed and time on page. Google may set its own cookies for this. You can opt out with the Google Analytics Opt-out Browser Add-on or by blocking cookies in your browser.
6. How long we keep it
We keep your information as long as we need it for the reasons in Section 2, then delete or anonymize it. We keep contact records for as long as they are useful to our business, or until you ask us to delete them. To ask, email support@areascouts.com and we will delete your information unless the law requires us to keep it. We may keep some records longer where the law requires.
7. Your rights
You may ask us to:
- Tell you what we hold about you (access)
- Correct it
- Delete it
- Stop using it for marketing (opt out)
To make a request, email support@areascouts.com. We may need to confirm who you are first. We will reply within the time the law requires. You may unsubscribe from any email using the link in it, and stop texts by replying STOP.
Depending on where you live, you may have extra rights under local law, including the right to complain to a privacy authority. We do not discriminate against you for using your rights.
8. Security
We use reasonable technical and organizational steps to protect your information, such as access controls and encrypted connections. No system is perfectly secure, so we cannot promise absolute security.
9. Children and athletes
Many athletes in our programs are minors.
- Under 13: Our site is not directed to children under 13 and we do not knowingly collect personal information from them without verifiable consent from a parent or guardian, as required by COPPA. If you believe a child under 13 gave us information without that consent, email support@areascouts.com and we will delete it.
- Ages 13 to 17: A parent or guardian must agree to the athlete's participation and to this policy.
- Parents and guardians may review, correct or delete their child's information, or withdraw consent, by emailing us.
- Please do not enter a child's phone number for text messages. Use a parent or guardian number.
10. Other websites
Our site may link to other sites. We do not control them and are not responsible for their privacy practices.
11. Changes
We may update this policy. We will post the new version here and change the effective date. If a change is significant we will tell you in a clearer way, such as by email.
12. Contact us
Area Scouts, LLC, doing business as Area Scouts
Email: support@areascouts.com
Web: areascouts.com/contact
See also our Terms and Conditions: https://areascouts.com/area-scouts-terms-and-conditions/